Vegawize starts you with a chart of accounts and starter rules for your business type, so the first month of categorization already looks like your books. Pick yours.
Retail
Retail stores
WHAT GETS MESSY
Card payouts arrive net of fees and refunds. Inventory purchases get mixed with store supplies.
WHAT VEGAWIZE DOES
Payouts split into sales and fees once you set the rule
Inventory purchases kept separate from store supplies
Retail chart of accounts and starter rules on day one
Typical week · how it posts
Card processor payout+$2,318.60
Sales · FeesPosted · your rule
Harbor Supply Co.−$1,240.00
InventoryVerify
Northside Hardware−$340.00
Store suppliesPosted · AI
Sample data. Names and amounts are illustrative.
Food & beverage
Restaurants
WHAT GETS MESSY
Daily deposits, a dozen vendors and payroll every two weeks. Food vendors and paper-goods runs look the same on a bank line.
WHAT VEGAWIZE DOES
Daily deposits categorized as sales
Food and beverage vendors posted as cost of goods
Restaurant chart of accounts and starter rules on day one
Tick Remember this and your answer becomes a rule for that merchant
Typical week · how it posts
Daily deposit+$4,102.15
SalesPosted · AI
Valley Food Distributors−$1,876.40
Food costPosted · your rule
Payroll transfer−$6,240.00
WagesVerify
Sample data. Names and amounts are illustrative.
Personal care
Barbershops & salons
WHAT GETS MESSY
Supply runs happen at the same stores as personal shopping.
WHAT VEGAWIZE DOES
Tick Remember this and your answer becomes a rule for that merchant
Service-business chart of accounts on day one
Typical week · how it posts
Beauty Supply Outlet−$182.30
SuppliesPosted · AI
Card processor payout+$1,410.00
ServicesPosted · AI
Sample data. Names and amounts are illustrative.
Construction
Contractors
WHAT GETS MESSY
Materials and personal purchases at the same hardware store. Customer deposits that are not revenue yet. Fuel and tool buys spread across three cards.
WHAT VEGAWIZE DOES
One question separates job materials from personal purchases
Transfers between your accounts matched, not double-counted
Fuel and tool purchases grouped for tax time
Typical week · how it posts
Northside Hardware−$486.20
Job materialsVerify
Transfer from J. Rivera+$5,000.00
Customer depositVerify
Fuel Stop #118−$68.40
Vehicle fuelPosted · AI
Sample data. Names and amounts are illustrative.
Online retail
E‑commerce
WHAT GETS MESSY
Marketplace payouts arrive net of commission, shipping and refunds. Ad spend and subscriptions hit weekly across several cards.
WHAT VEGAWIZE DOES
Marketplace payouts reconciled against your bank, fees split out
Ad spend and software subscriptions categorized by rule
Inventory and shipping costs kept apart from overhead
Refunds and chargebacks handled as contra-revenue
Typical week · how it posts
Marketplace payout+$8,904.22
Sales · FeesPosted · your rule
Ad platform−$1,120.00
AdvertisingPosted · AI
Freight carrier−$412.75
ShippingPosted · AI
Sample data. Names and amounts are illustrative.
Services
Professional services
WHAT GETS MESSY
Retainers paid up front and software subscriptions everywhere.
WHAT VEGAWIZE DOES
Software subscriptions grouped in one place
Client reimbursements kept out of revenue
Service-business chart of accounts on day one
Typical week · how it posts
Client retainer · Ames LLC+$7,500.00
Service revenueVerify
Design software−$52.00
SoftwarePosted · AI
Travel booking−$318.40
Client reimbursableVerify
Sample data. Names and amounts are illustrative.
Trades
Trades & repair
WHAT GETS MESSY
Parts bought for one job and stock for the next. Equipment purchases that are really assets. Cash jobs deposited days later.
WHAT VEGAWIZE DOES
Parts and stock separated with one question
Equipment purchases over $2,500 flagged as possible assets instead of expenses
Unusual amounts flagged before they reach your reports
Typical week · how it posts
Parts wholesaler−$742.10
Job partsPosted · your rule
Equipment supplier−$1,890.00
EquipmentVerify
Deposit+$2,640.00
SalesPosted · AI
Sample data. Names and amounts are illustrative.
Health
Health & wellness
WHAT GETS MESSY
Insurance deposits arrive in batches with adjustments. Memberships renew monthly. Supplies and equipment look alike on a bank line.
WHAT VEGAWIZE DOES
Clinical supplies separated from equipment purchases
Service-business chart of accounts on day one
Typical week · how it posts
Insurance deposit+$6,318.00
Patient revenueVerify
Membership billing+$2,140.00
Service revenuePosted · your rule
Clinical supplier−$596.30
SuppliesPosted · AI
Sample data. Names and amounts are illustrative.
Not on the list?
If it has a bank account, we can keep its books.
Vegawize learns your merchants from the answers you give, whatever the trade. Retail, restaurant, service and software businesses get a ready-made chart of accounts and starter rules. Pick the closest type — you can add, rename or remove accounts any time.
